1. Vendor Acceptance 

• Submission of a Vendor RSVP Form does not guarantee acceptance. 

• Vendor participation is subject to approval by event organizers. 

• Approved vendors will be contacted by phone call or text message with payment instructions and event details. 

• Vendor space is not reserved until full payment has been received. 

• Names & Ages of all staff and/or team members must be provided to event organizers.

• All staff must be accounted for.

2. Vendor Fees 

• Vendor fees are non-refundable unless the event is canceled by the event organizer. 
• Vendor spaces may not be transferred, sold, or shared without prior written approval from event management.

3. Setup & Breakdown *

• Vendors must arrive during the designated setup window provided before the event. 
• All booths must be completely set up before the event opens to guests. 
• Vendors agree to remain open during scheduled event hours unless otherwise approved by event organizers. 
• Early breakdown is prohibited unless authorized by event management.
• Vendors must stay for the entire duration of the event.
• Vendors and/or a designated representative are expected to be present for the end of event speech.
• Vendors must remove all merchandise, equipment, displays, and trash before leaving the venue. 
• All trash and leftover food is to be disposed of properly or taken with the vendor. 

4. Booth Space 

• Vendors must remain within their assigned booth space. 
• Walkways, emergency exits, and neighboring booths must remain unobstructed. 
• Booths must be maintained in a clean, safe, and professional manner throughout the event. 

5. Vendor Conduct 

• Vendors shall conduct themselves professionally and respectfully at all times. 
• Harassment, aggressive sales tactics, threatening behavior, discrimination, profanity directed at others, or disruptive conduct will not be tolerated. 
• Vendors are expected to treat guests, staff, venue personnel, entertainers, and fellow vendors with courtesy and respect. 
• Vendors and staff must wear and remain in uniform for the entire duration of the event.

6. Products & Services 

• Vendors are responsible for ensuring all products and services comply with applicable federal, state, and local laws. 
• Counterfeit, illegal, hazardous, or prohibited items may not be sold or displayed. 
• Event organizers reserve the right to require the removal of any product or display deemed unsafe, inappropriate, or inconsistent with the event. 

7. Licenses & Permits

• Vendors are solely responsible for obtaining and maintaining any licenses, permits, certifications, insurance, health permits, seller's permits, or tax registrations required to operate their business. 
• Vendors are responsible for collecting and reporting any required sales taxes. 

8. Electricity & Equipment 

• Limited electrical access may be available only if requested and approved in advance. 
• Vendors are responsible for bringing their own extension cords, power strips, tables, chairs, tents, displays, and any other equipment needed for their booth unless otherwise specified. 

9. Food Vendors

• Food vendors must comply with all applicable health department regulations and food safety requirements. 
• Proper food handling and sanitation practices must be followed at all times.

10. Security & Personal Property 

• Vendors are responsible for the security of their own merchandise, equipment, cash, and personal belongings. 
• Event organizers and the venue are not responsible for lost, stolen, or damaged property. 

11. Liability

• Vendors participate at their own risk. Vendors assume responsibility for any injury, damage, or loss resulting from their participation. 
• Vendors agree to be responsible for any damage caused by themselves, their employees, contractors, or representatives to the venue or surrounding property.

12. Indemnification 

The vendor agrees to "indemnify and hold harmless" the Good Vibes Event, Perfect Pashin Productions, Independent Bartender, Splash Party Oasis, Big Frank Smoke Pit, event organizers, sponsors, volunteers, venue owners, and their respective employees, agents, and representatives from any claims, liabilities, damages, losses, or expenses arising out of the vendor's participation in the event, except where caused by the gross negligence or willful misconduct of the released parties. 

13. Weather & Force Majeure 

The event may proceed rain or shine unless conditions are determined to be unsafe. Event organizers shall not be liable for cancellations, delays, or modifications resulting from severe weather, natural disasters, government actions, public emergencies, utility failures, or other circumstances beyond their reasonable control. 

14. Photography & Marketing 

By participating in the Good Vibes Event, vendors grant permission for photographs and videos of their booth, products, business name, logo, employees, and representatives to be used by event organizers for promotional, advertising, website, and social media purposes without additional compensation.

15. Right to Refuse or Remove

Event organizers reserve the right to refuse participation or remove any vendor who violates this agreement, creates a safety concern, engages in unlawful conduct, or fails to comply with event or venue policies. Removal from the event will not entitle the vendor to a refund.

16. Agreement

By submitting a Vendor RSVP Form and completing payment, the vendor acknowledges that they have read, understood, and agree to abide by all terms and conditions contained in this Vendor Agreement.